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Smartroom VDR Comprehensive Review

Smartroom VDR

The use of virtual data rooms has become much more in demand in the last five years, so VDR vendors are trying, expanding, and offering unique services to find their customers. The VDR market has expanded so much that customers are often lost in choosing their vendors. In this article, we will talk about Smartrum VDR and find out what features and functions it can offer us.

Smartrum VDR – Overview of the Vendor

Smartroom started back in 2004 and is now one of the veterans of the virtual data room market. The program is owned by BMC which has specialized in information management since 1998. The company is now headquartered in Los Angeles, USA.

BMC Group Smartroom, which is the full name of the data room, provides services of the latest technology and combined with 20 years of experience its capabilities are more valuable than ever. The developers themselves say their product is best suited for activities such as M&A, investment, bankruptcy, education, and restructuring.

Space protection meets the best standards of security norms, the provider provides a security certificate, data encryption features, network segmentation, and firewalls. Additional security features include permission control, customizable reports, and remote access moves.

Key Benefits of Smartroom VDR

Below we describe the main features of smartroom and how they can benefit your company:

  • Failure-free operation of the full suite of Microsoft Office programs on the Internet

Most file types that organizations work with are created in Microsoft programs, and thanks to Smartroom you can continue to work with those files right inside the VDR in a cohesive and unified space. You don’t have to leave the room to go into Excel, Word, or any other program. Work and edit documents together in real-time.

  • High security when uploading and sharing documents

Smartroom vdr provides you with the ability to share valuable data within your company and with external users, such as investors or potential clients, in a completely secure environment. The program allows you to distribute files outside your company thanks to secure URL links. Similar to usual cloud storage services, only people who have a link to a document will be able to access its contents.

  • Automatic and intelligent synchronization

Smartroom offers an instant automatic synchronization function which is very convenient and saves time. All the documents you have transferred and edited in space are immediately synchronized with the versions that you have left on your desktop, and this works in the opposite direction as well.

  • Enhancement of security through remote detonation

One of the main features of Smartroom is the SmartLock feature. Thanks to it, users can constantly monitor the security of their documents, even at a remote level. With SmartLock, you can remotely erase and destroy a document even if the document has already been downloaded to someone else’s device. In this way, it protects against data theft and unauthorized intrusion.

  • Detailed permissions and document control

Other advanced security features allow administrators to control access and interaction with documents to be shared with third parties. You can prohibit printing, editing, forwarding, and copying the document, enable “view only” or allow any action, all depending on what role the user performs in your transaction or company.

On top of that, the smartroom also has great customer support features. Technical support is available 24 hours a day, contact them by phone, email, or online chat.

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Google Docs Password Protected: Secrets to Know

password-protected-google-docs

One of the most popular online text editors is Google Docs. It is a simple and convenient space in which several people can collaborate in real-time. This is a very useful quality, especially in a pandemic environment. Security is a very important factor in such programs because personal and confidential data are stored inside the space. In this article, we will tell you how to secure your Google Docs online space in a few simple steps.

Can your password protect a Google doc?

There is no definite answer to this seemingly simple question. At the moment, Google Docs does not support password protection, but there are some add-ons in the program that allow you to set a password on Google Docs. Below we will look in detail at three types of add-ons and even third-party programs and tools that can multiply the security of your Google Docs files.

Securing Google Docs with PDF ToolBox

PDF ToolBox is an easy-to-understand program that helps you lock down your google documents and PDFs with passwords. What makes this tool different from others is that with it you can perform all the necessary actions right inside the drive, you are not taken to a new page. The only disadvantage is the limitation on the weight of the document, it is valid only for those files that do not exceed 10 MB in size. Below we will give you the instructions on how to encrypt and decrypt your document using this program:

  • Log in to your Google Drive and go to Settings
  • Choose the “manage apps” tab and select the “connect other apps” option
  • Click on PDF ToolBox and install it
  • Allow the program to have access to your drive and click “ok”
  • After restarting the page, everything will be ready to work
  • Next, choose the document you want to encrypt
  • Click on the document, and then select the PDF ToolBox add-on on the right side of the menu
  • Authorize yourself and give the program permission to work
  • Then come up with a password and encrypt the document.

Protect your Google Drive documents with third-party tools

One of the best tools designed to protect google documents is Link Lock, it is free and is not flooded with ads. This site uses one of the best modern encryption and key retrieval methods. All of these processes are done using the SubtleCrypto API. So here’s what you need to do for the tool to work:

  • Log in to the Link Lock website
  • There you’ll see a section of URLs where you need to enter the link to share
  • After that, come up with a strong password for the document and enter it into the special line and click the “encrypt” button
  • Copy the locked link and now other users and owners will also need to enter a password to share Google documents

Password protection

One of the most popular ways to secure a google document is to use Password Protect. So, you can make google docs password protected to avoid unauthorized access, but by sharing a link to the document you can share the password with your friends, family, or colleagues. The tool is available free of charge at Workspace Marketplace and besides text documents, it can also protect images, tables, presentations, etc.

  • After installing the program, permit it to proceed
  • Select the document to be protected and click on “Open with Google Document Password Protection”
  • You will be taken to a page where you can set permissions for the file

After that, you can enter your password and create a password-protected version of your document.

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Acquisition Strategy vs Acquisition Plan

Strategy and Acquisition and Acquisition Plan are inherent processes in every business, but some people still don’t know how to distinguish these two terms from each other. Of course, they overlap with each other have common goals, and so on, but in themselves these meanings are different, and in this article, we will try to distinguish them. We will detail these phenomena separately so that you can see a clear difference between them.

What is an Acquisition Strategy?

An acquisition strategy is a comprehensive, large-scale plan, specifically designed for the preparation of acquisition planning. You could say that it is a pre-stage of acquisition planning because, without a strategy, few things can succeed. An acquisition strategy contains both business and technical strategies, as well as support strategies for managing risk and achieving the program’s goal. A well-developed acquisition strategy will help keep your company on track throughout the acquisition process. It helps keep track of the right connections between milestones and key events.

The main purpose of an acquisition strategy is to record the approach to program development throughout its lifespan so that later management and third parties involved in the project can make decisions more easily.

It is very important for every company to have a well-formulated acquisition strategy because the future success of the project depends on it. To formulate an acquisition strategy as best as possible you can:

  • Start developing a strategy as early as possible – in no case put off such an important thing to the last days before the delivery, because at such moments you can leave out some important element and later because of this there will be difficulties
  • Try to involve the project team as much as possible – strategy development involves many topics from different areas, so it would be great to have experts from those areas to advise you on these topics
  • Be honest and straightforward in your work – there are times when an acquisition strategy has only been developed based on what management wants to hear
  • Think about choosing the right type of contract

What is acquisition planning?

An acquisition plan documents all of the cost, schedule, technical, business, management, and other considerations that will drive the acquisition program, and is derived from the acquisition strategy. It summarizes acquisition planning discussions and defines the key steps in the acquisition process. So if you compare acquisition strategy vs acquisition plan, you can find that one process flows from the other, they are closely related and therefore can sometimes get confused. 

To complete a company’s acquisition planning, a written plan must be prepared. Elements of a written acquisition plan include the following:

Statement of Need. Provide a plan summarizing the need. Briefly describe the maintenance and commercial background of the acquisition.

Applicable Conditions. State any material terms and conditions impacting the acquisition, such as interoperability needs with current or prospective systems or software, in addition to value, timeline, limitations on capabilities or features.

Costs. Indicate the targeted acquisition costs established and their justification, and consider the relevant expense concepts to be used.

Capabilities or Characteristics. Include the consumable opportunities or attributes requested or the productivity level of the services to be acquired and identify how they correlate to the needs.

Timeframe for supply or performance demands. Outline the framework for setting supply or performance timing requirements.

Compromises. Negotiate the anticipated consequences of compromises between different inputs, opportunities, or features, and set timeline objectives.